If you have your trading accounts feeding into Xero like a bank feed  (eg. Farmlands, PGG Wrightson or Farm Source) it is much better to use the cash coding screen rather than the reconcile screen.

In the reconcile screen, Xero tries to be “helpful” by memorising previous transactions coding and descriptions, but this is not always correct.

A better way to code these transactions is in the “Cash Coding” screen – if you don’t see this as an option in your Xero, let us know, and we can enable that for you:

In the cash coding screen, the description comes through exactly as it shows on your trading statement (you will have received a copy either via email or mail):

This ensures total accuracy with your coding with correct descriptions, especially if you are dealing with livestock numbers or amounts of feed.  Also, your Accountant will have better information when it comes time to prepare your Annual Accounts.

If you need more assistance on this, give us a call today!